Establishing Clear Team Meeting Etiquette Rules
Running a great practice begins with excellent communication. It’s time you create expectations for communication and professionalism for every team meeting if you haven’t already.
Rules don’t mean that meetings can’t be fun or that your team members shouldn’t be allowed to express their thoughts and ideas. However, it does mean that you create new and consistent habits when it comes to meeting rules and etiquette.
Here are a few etiquette rules that I help aesthetic leaders establish for their businesses:
1. Host your meeting on the same day, at the same time, on a regularly scheduled basis.
2. Start your meeting on-time and end on-time. Use an agenda & stay on-track with timing.
3. Make attendance mandatory! (Scheduled/sick time-off is the only reason to miss).
4. Avoid tangents and off-topic discussions. If a tangent does take place, immediately stop and add the topic as a new item to your agenda.
5. Come prepared with pre-meditated positive shares, initiative updates, spotlight issues.
6. Use an agenda to ensure meetings stay on-track, on-topic, and within the allotted time.
7. Choose a meeting “prepper” who manages meeting preparations including the agenda, Performance Metrics documents, previous week To-Do assignments, and current week To-Do assignments.
8. Be respectful by silencing phones & side-conversations, not interrupting, and being open to new ideas.
9. Propose ideas, solutions, timeframes, and BE DECISIVE.
10. Align decisions with the overall Mission, Vision, Core Values, and 10-3-1 Goals for your business. Put personal or departmental gains as secondary to the greater good.
I’m curious! What do you believe is the most important rule when it comes to meeting etiquette? Comment with it below!